One of the major components of our education system is the evaluation of students through examination. The education process in any discipline of learning ends with examinations. The entire effort put in by the teachers in teaching and the students in learning is centered on the results. The conduct of examinations is one of the most important activities of the university, and Amaltas University is striving hard to ensure a fair conduct of examinations that is efficient and reliable.

The examination system at our university exercises all precautions and efforts to make sure that no inadvertent errors occur throughout the entire process of examination, right from  the procurement of question papers to the issuing for mark sheets of the exams. Throughout all these processes, a high level of confidentiality is maintained.

At the end of the academic year, meetings of the Board of Examinations (BOE) of respective disciplines are held to discuss (about remove) the date sheets, selection of the panel of paper setters, moderators, Chief Exam Superintendent, etc. (45-60 days prior to the exam).

The BOE of respective disciplines then submits the list of paper setters to the Office of the COE. More names of paper setters are added, and a database is prepared and presented to the Honourable Vice-Chancellor, who randomly selects the paper setters. Then the template, along with a sample question paper format and the syllabus, is mailed to the paper setters. The University adopts robust methods of procuring the question paper through offline and online modes from senior faculty members from different universities. Every effort is made to ensure the confidentiality of the question papers received from both the internal and external paper setters.

Senior faculty members from respective disciplines are invited for the moderation of the received question papers. A minimum of 5 sets of question papers per subject are moderated, packed, sealed, and stored in the strong room. The datesheets of the examinations are dispatched to the respective faculty and also displayed on the University website.

The process of conducting examinations at our university is decentralized. The university appoints a Chief Examination Superintendent, an Exam Superintendent, and two Assistant Exam Superintendents along with junior invigilators who play an important role in the conduct and supervision of the examination halls/centers. One invigilator is assigned for every 20 students. All our examination centers are well-equipped with 24×7 CCTV camera surveillance and signal jammers.

The process of conducting examinations is fully automated. Once the datesheet of the examination is announced, the eligible students can fill up their examination forms as well as download their hall tickets through online mode.

On the day of the theory examination, the papers are taken out from the strong room in the presence of COE/Registrar, who then randomly selects a question paper packet from among multiple sets of question paper packets. The selected papers are then printed, sealed, and dispatched to the examination center(s).

The sealed question paper packets dispatched from the university are received in examination centers by the Chief Exam Superintendent, who displays the packets to the students and randomly takes the signature of 2 student representatives, ascertaining the status of the sealed question paper packets. The examination hall is under the direct supervision of the Chief Exam Superintendent, Exam Superintendent, and two Assistant Exam Superintendents, under whom junior invigilators work to supervise students. The university also appoints a flying squad to randomly visit and oversee the process of conducting exams and to prevent malpractice. At the end of the day’s examination, the answer scripts are sealed at the examination centers and sent to the examination section.

The examination section receives sealed packets containing answer scripts. Then the answer scripts undergo the process of shuffling/mixing by the office assistants. The shuffled answer scripts are then folded, stapled, and then a second round of mixing of answer scripts is carried out. The answer scripts are then coded, which ensures a fair quality of evaluation. The coded answer scripts are then sealed back in cloth packets and stored until evaluation.

The answer scripts are evaluated by the external examiners as well as by the internal examiners. To ensure timely declaration of results, the internal examiners are invited to evaluate the answer scripts starting the next day of the theory papers. All evaluation procedures are done under CCTV installed in the evaluation room. The answer scripts are evaluated by the internal and external examiners under CCTV coverage.

After the evaluation of answer scripts, the papers are decoded and marks entered into the TR. The data entered in the TR is again cross-checked with the internal theory and practical marks to avoid any errors. The final result sheet, once obtained, is cross-verified by the COE. The final result is dispatched to the respective institutes. During all the examinations, a Special Committee for UFM is constituted at the university, headed by the COE, to look into all cases of UFM during examination.